Camp Unity & Pride: Organizing a Summer Camp for LGBTQIA+ Youth

June 30, 2024 / Unity and Pride Network/ by Garrick Pattenden

Organizing and opening a summer camp is a multifaceted process that requires careful planning and execution. At Unity and Pride Network, we are thrilled to announce the opening of Camp Unity & Pride, a summer camp dedicated to providing a safe, supportive, and inclusive environment for LGBTQIA+ youth. This article outlines the comprehensive steps we have taken to bring this camp to life.

Part 1: Mission and Vision

Define the Vision and Goals:

• • Mission Statement:

  At Unity and Pride Network, our mission is to foster an inclusive and supportive community for all LGBTQ+ individuals. We aim to educate the public, provide essential resources, and advocate for legal rights across Canada. Through education, advocacy, and unity, we strive to empower individuals to live authentically and with pride.



• • Vision Statement:

  We envision a future where inclusivity and equality are the norm, and the voices of LGBTQ+ individuals are heard, valued, and uplifted. Our efforts aim to foster a society that embraces diversity and promotes understanding.



• • Camp Mission Statement:

  At Camp Unity & Pride, our mission is to provide a safe, supportive, and inclusive environment where LGBTQIA+ youth can thrive. We aim to empower campers through engaging activities, educational workshops, and community building, fostering a sense of belonging and self-acceptance. Our goal is to create a space where every camper feels valued, respected, and free to express their true selves.

Part 2: Community Engagement and Support

• • Conduct Research:

• • Gathered information about existing LGBTQ+ camps and their best practices. Conducted comprehensive research on successful LGBTQ+ camps across different regions. Studied their programs, policies, activities, and organizational structures to understand what makes them effective. Identified key elements that contribute to the success of these camps, such as inclusivity policies, safety measures, community-building activities, and specialized programs.




• • Identified the specific needs and preferences of our target demographic through community engagement and feedback. Engaged with the LGBTQ+ community, particularly focusing on LGBTQIA+ youth and their families. Conducted surveys and focus groups to collect detailed feedback on their expectations and preferences for a camp. Asked questions about desired camp activities, support services, and facilities to ensure the camp meets their specific needs. Paid particular attention to the needs of transgender and non-binary youth to develop tailored programs and activities for them. Analyzed the feedback to identify common themes and priorities, ensuring that the camp's offerings align with the community's needs and preferences.



• • Resources Provided:

• • Best Practices for LGBTQ+ Camps: Best Practices for LGBTQ+ Camps. This resource offers guidelines and standards for running inclusive and effective camps, ensuring the application of best practices.




• • How to Conduct Market Research: Guide to Conducting Market Research. This guide provides steps and methodologies for conducting market research, helping to gather and analyze information about the target demographic effectively.

Part 3: Fundraising and Donation Mechanisms

• • Develop a Budget:

• • Created a detailed budget that includes expected costs such as staff salaries, program materials, operational expenses, and rental costs.



• • Budget Details:
  • • Recruitment and Training of Staff: $10,000
  • • Program Materials: $3,000
  • • Events and Workshops: $12,000
  • • Medical Staff: $12,800
  • • Operational Costs: $20,000
  • • Summer Campground Rental: $35,000
  • • Total Annual Recurring Costs: $92,800
  • • Buffer for Recurring Costs (10%): $9,280
  • • Annual Fundraising Goal: $102,080


• • Resources Provided:

• • Nonprofit Budget Templates: This resource provides tools and tips for creating a comprehensive budget.




• • Nonprofit Budgeting Guide and Template: This template helps in structuring the camp's financial plan.

Annual Recurring Costs for Camp Unity & Pride
To make this dream a reality, we need to raise funds to cover our annual recurring costs:
• Recruitment and Training of Staff: $10,000 (estimated based on typical camp staff costs)
• Program Materials: $3,000 (for arts, crafts, sports, and educational workshops)
• Events and Workshops: $12,000 (includes guest speakers, special events, and workshop materials)
• Medical Staff: $12,800 (includes salaries for nurses and paramedics)
• Operational Costs: $20,000 (includes administrative expenses, utilities, and maintenance)
• Summer Campground Rental: $35,000 (based on information from similar facilities such as Kiwanis Sunshine Point Camp)
• Insurance Costs: $7,500 (average of estimated range)
Total Annual Recurring Costs: $100,300
Buffer for Recurring Costs (10%): $10,030
Annual Fundraising Goal: $110,330

Overview of Camp Insurance Costs
Based on the information gathered, here is an estimated breakdown of the insurance costs for Camp Unity & Pride in Windsor, Ontario:
1. General Liability Insurance
- Covers bodily injury and property damage.
- Costs typically range from $1,500 to $3,000 annually for coverage up to $2 million.
2. Property Insurance
- Includes coverage for camp buildings, contents, and equipment.
- Costs generally range from $1,000 to $2,500 annually, depending on the value of the property and equipment.
3. Accident Insurance
- Covers medical expenses for injuries sustained by campers and staff.
- Estimated costs are around $500 to $1,000 annually.
4. Professional Liability Insurance
- Provides coverage for counselors, nurses, and other professional staff against claims of negligence or malpractice.
- Costs typically range from $500 to $1,500 annually.
5. Abuse and Molestation Insurance
- Provides coverage against claims of sexual abuse or molestation.
- Costs can range from $1,000 to $2,500 annually, depending on the number of campers and staff.
6. Umbrella Liability Insurance
- Provides additional liability coverage beyond the limits of general liability.
- Costs generally range from $800 to $1,500 annually for additional coverage up to $10 million.
Total Estimated Insurance Costs: Based on these figures, the total estimated annual insurance costs for Camp Unity & Pride could range from $5,300 to $10,000.

Budget Revision
Given the additional insurance costs, here is an updated budget that includes these estimates:
Annual Recurring Costs
• Recruitment and Training of Staff: $10,000
• Program Materials: $3,000
• Events and Workshops: $12,000
• Medical Staff: $12,800
• Operational Costs: $20,000
• Summer Campground Rental: $35,000
• Insurance Costs: $7,500 (average of estimated range)
Total Annual Recurring Costs
Total Annual Recurring Costs: $100,300
Buffer for Recurring Costs (10%): $10,030
Annual Fundraising Goal: $110,330

Two-Year Fundraising Goal
To cover the first two years, the total fundraising goal would be:
• First Year: $110,330
• Second Year: $110,330
• Total Two-Year Fundraising Goal: $220,660

Part 4: Summary

• • Completed Tasks:
• • Defined Vision and Goals: Developed a clear mission and vision statement.



• • Conducted Research: Researched best practices for LGBTQ+ camps. Gathered information on successful LGBTQ+ camps, including their programs, policies, and activities. Identified key elements that contribute to the success of these camps, such as inclusivity, safety measures, and community-building activities. Consulted resources like the Ontario Camps Association and other reputable sources for guidelines and standards. Identified the needs and preferences of the target demographic. Conducted surveys and focus groups with LGBTQIA+ youth and their families. Collected feedback on desired camp activities, support services, and facilities. Identified specific needs such as mental health support, activities tailored to different age groups, and programs for transgender and non-binary youth.



• • Developed a Budget: Created a comprehensive budget detailing all expected costs.



• • Created Job Descriptions: Drafted detailed job descriptions for all camp staff positions, including specific qualifications and responsibilities. Developed comprehensive job descriptions for roles such as Camp Counselors, Activities Director, Professional Cooks, Nurses and Paramedics, Lifeguards, Mental Health Counselors, Administrative Staff, Maintenance Staff, Arts and Crafts Instructors, and Volunteer Coordinators. Included detailed responsibilities and required qualifications for each position, ensuring clarity and alignment with the camp's goals. Ensured that all positions require relevant experience and certifications, particularly those related to working with LGBTQIA+ youth.

Part 5: Legal and Administrative Setup

• • Register the Camp:

• • Investigate the legal requirements for operating a camp in Ontario as an LGBTQ+ network. You may not need to register as an NPO, but you might need a business license or specific permits. Consult with a legal expert to understand the best structure for your network.



• • Acquire Insurance:

• • Get comprehensive insurance to cover camp activities, staff, and participants. Consider liability insurance, property insurance, and medical coverage.




• • Guide to Camp Insurance: This resource provides information on necessary insurance coverage for camps.



• • Health and Safety Compliance:

• • Develop a detailed health and safety plan, including emergency procedures. Ensure compliance with all local health and safety regulations.




• • Health and Safety Regulations for Camps: This resource offers guidelines for maintaining a safe camp environment.




• • Emergency Procedures for Camps: This guide provides steps for handling emergencies at camp.

Part 6: Location and Facilities

• • Select a Suitable Location: Finalize the camp location, ensuring it is accessible, safe, and equipped with necessary facilities.



• • Site Preparation:

• • Prepare the site with necessary infrastructure such as cabins, dining areas, recreational facilities, and medical stations. Ensure the site meets all safety and accessibility standards.




• • Camp Site Preparation Checklist: This checklist helps in preparing the camp location.

Part 7: Staffing and Training

All staff must pay for their own certifications and training prior to applying.

• • Camp Unity & Pride Job Descriptions:


• • 1. Camp Counselors

• • Responsibilities: Supervise and support campers, ensuring their safety and well-being. Facilitate and participate in camp activities. Provide guidance and mentorship to campers. Create a positive and inclusive environment.




• • Qualifications: Certification in Standard or Advanced First Aid with CPR-C. Experience working with LGBTQIA+ youth. Recent background check (within the past year). Additional relevant certifications (e.g., lifeguard certification, if applicable). Must be trained, registered, and certified for the position. All staff must pay for their own certifications and training prior to applying. Must have prior experience as a camp counselor and experience working with LGBTQIA+ community children and youth.



• • 2. Activities Director

• • Responsibilities: Plan, organize, and oversee all camp activities and events. Ensure a diverse range of activities that cater to the interests and abilities of all campers. Coordinate with camp counselors to implement daily activity schedules. Manage activity supplies and equipment. Develop special programs for transgender and non-binary youth. Ensure activities are conducted safely and inclusively.




• • Qualifications: Bachelor’s degree in Recreation, Education, or related field. Experience in planning and leading recreational activities. Strong organizational and leadership skills. Creativity and enthusiasm for developing engaging programs. Certification in Standard or Advanced First Aid with CPR-C. Experience working with LGBTQIA+ youth is preferred. Must be trained, registered, and certified for the position. All staff must pay for their own certifications and training prior to applying. Must have prior experience as a camp counselor and experience working with LGBTQIA+ community children and youth.



• • 3. Professional Cooks

• • Responsibilities: Prepare nutritious and delicious meals for campers and staff. Accommodate various dietary needs and restrictions. Maintain a clean and organized kitchen. Ensure compliance with all health and safety regulations.




• • Qualifications: Experience in a professional kitchen or similar setting. Knowledge of nutrition and dietary requirements. Strong organizational and multitasking abilities. Certification in food safety and handling is preferred. Must be trained, registered, and certified for the position.



• • 4. Nurses and Paramedics

• • Responsibilities: Provide medical care and first aid to campers and staff. Manage camper health records and medications. Conduct health screenings and monitor camper well-being. Respond to medical emergencies and coordinate with local healthcare providers. Educate campers and staff on health and safety practices. Maintain a clean and organized infirmary.




• • Qualifications: Registered Nurse (RN), Licensed Practical Nurse (LPN), or certified paramedic with a valid license in Ontario. Certification in Standard or Advanced First Aid with CPR-C. Certification in Advanced Cardiovascular Life Support (ACLS). Certification in Pediatric Advanced Life Support (PALS). Experience in pediatric or camp nursing is preferred. Strong organizational and communication skills. Ability to handle medical emergencies calmly and effectively. Must be trained, registered, and certified for the position.



• • 5. Lifeguards

• • Responsibilities: Ensure the safety of campers during swimming and water-based activities. Monitor water activities and enforce safety rules. Respond to emergencies and perform rescues if necessary. Maintain cleanliness and order around the swimming area.




• • Qualifications: Certification in lifeguarding, CPR, and First Aid. Strong swimming skills and knowledge of water safety. Experience working as a lifeguard, preferably with children or youth. Excellent observational and communication skills. Must be trained, registered, and certified for the position.



• • 6. Mental Health Counselors

• • Responsibilities: Provide emotional support and counseling to campers. Help campers navigate any challenges they may face. Conduct individual and group counseling sessions. Develop and implement mental health programs and activities. Collaborate with other staff to support camper well-being.




• • Qualifications: Degree in psychology, counseling, social work, or a related field. Certification in mental health counseling. Experience working with children or youth, especially in a camp setting. Strong communication and interpersonal skills. Understanding of issues faced by LGBTQIA+ youth. Must be trained, registered, and certified for the position.



• • 7. Administrative Staff

• • Responsibilities: Manage camp operations, including registration, communication with parents, and logistics. Handle administrative tasks such as record-keeping, scheduling, and reporting. Assist with marketing and outreach efforts. Support camp director and other staff as needed.




• • Qualifications: Experience in administrative roles, preferably in a camp or educational setting. Strong organizational and multitasking abilities. Excellent communication and customer service skills. Proficiency in office software and tools. Must be trained, registered, and certified for the position.



• • 8. Maintenance Staff

• • Responsibilities: Maintain camp facilities and grounds to ensure a clean and safe environment. Perform routine maintenance and repairs. Assist with setting up and taking down camp facilities. Ensure compliance with health and safety regulations.




• • Qualifications: Experience in maintenance or similar roles. Strong organizational and problem-solving skills. Knowledge of basic repair and maintenance tasks. Ability to work independently and as part of a team. Must be trained, registered, and certified for the position.



• • 9. Arts and Crafts Instructors

• • Responsibilities: Lead creative workshops, helping campers explore their artistic talents. Plan and implement arts and crafts activities. Ensure a safe and inclusive environment for artistic expression. Manage arts and crafts supplies and equipment.




• • Qualifications: Experience in arts and crafts instruction, preferably with children or youth. Strong creativity and enthusiasm for arts and crafts. Excellent communication and organizational skills. Ability to engage and inspire campers. Must be trained, registered, and certified for the position.



• • 10. Volunteer Coordinators

• • Responsibilities: Manage and support volunteers, ensuring they have a positive and impactful experience. Recruit, train, and coordinate volunteers. Develop volunteer programs and activities. Ensure volunteers are integrated into camp activities and operations.




• • Qualifications: Experience in volunteer management or similar roles. Strong organizational and leadership skills. Excellent communication and interpersonal abilities. Ability to work collaboratively with staff and volunteers. Must be trained, registered, and certified for the position.

Part 8: Camp Curriculum for Camp Unity & Pride

• • Daily Schedule for Camp Unity & Pride:
• • Morning:
• • 8:00 AM - Breakfast: Nutritious meals catering to various dietary needs.
• • 9:00 AM - Morning Circle: Welcome and announcements, setting the tone for the day.
• • 9:30 AM - Group Activities: Fun and engaging icebreakers and cooperative games.


• • Mid-Morning:
• • 10:30 AM - Workshops:
• • Arts and Crafts: Jewelry making, painting, drawing.
• • Creative Writing: Encouraging self-expression through writing.
• • Music and Dance: Exploring musical talents and dance routines.
• • Drama and Theater: Acting and improvisation.


• • Lunch:
• • 12:00 PM - Lunch Break: Healthy meals with options for all dietary restrictions.
• • 1:00 PM - Free Time: Relaxation, reading, or quiet activities.


• • Afternoon:
• • 2:00 PM - Outdoor Activities:
• • Swimming
• • Canoeing
• • Paddle Boarding
• • Nature Hikes
• • Team Sports (Basketball, Soccer)


• • Evening:
• • 5:00 PM - Dinner: Community meal with opportunities for socializing.
• • 6:00 PM - Evening Programs:
• • Talent Show preparation and performances.
• • Movie nights
• • Campfires with storytelling and singing.


• • Night:
• • 8:00 PM - Wind-Down: Quiet activities to help campers relax before bed.
• • 10:00 PM - Lights Out for Younger Campers (8-12 years old)
• • 11:00 PM - Lights Out for Middle and Older Campers (13-17 years old)


• • Camp Sessions:
• • First Session: LGBTQIA+ Community Camp (14 Days)

• • This session caters to children of same-sex parents, providing a broad, inclusive environment where campers can engage in traditional camp activities, build community, and develop confidence.



• • Age Groups:
• • Younger Campers (8-12 years old): Focus on building fundamental social skills and enjoying traditional camp activities.
• • Middle Campers (13-15 years old): Mix of structured and independent activities, with leadership development programs and in-depth workshops.
• • Older Campers (16-17 years old): Advanced leadership programs, community-building activities, and more complex discussions about social justice and identity.


• • Geared Towards Transgender and Non-Binary Youth: Co-Ed Camp for Transgender Youth

• The second session consists of two separate one-week camps, with one day off in between for staff rest and preparation:



• • First Week: Camp for FTM (Female to Male) transgender youth.
• • Second Week: Camp for MTF (Male to Female) transgender youth.



• • This structure provides tailored support and activities specific to each group, offering space for self-discovery, community building, and personal growth. LGBTQ+ youth aged 8-17 will have the opportunity to engage in traditional camp activities such as swimming, archery, nature hikes, and arts and crafts, all within a safe and supportive environment.

Part 9: Weekly Themes

• • Week 1: Self-Discovery and Expression
• • Activities focused on self-awareness, personal strengths, and creative expression.
• • Workshops on art, music, and writing to help campers express their identities.


• • Week 2: Community and Teamwork
• • Team-building exercises, group challenges, and collaborative projects.
• • Sessions on communication, conflict resolution, and empathy.


• • Week 3: Health and Wellness
• • Focus on physical, mental, and emotional well-being.
• • Workshops on healthy living, mental health awareness, and stress management.


• • Week 4: Fun and Celebration
• • Engaging activities that celebrate individuality and community.
• • Fun challenges, games, and themed parties to foster a joyful environment.

Part 10: Special Programs

• • Trans and Non-Binary Youth Support: Tailored programs for transgender and non-binary campers, including peer support groups and specific workshops.




• • Mental Health Support: Regular check-ins with mental health counselors, access to individual and group therapy sessions.




• • Leadership Development: Programs aimed at developing leadership skills, public speaking, and community organizing.

Part 11: Impact on Families and Children

• • Parents: Highlight the camp as a place for family acceptance and shared experiences, emphasizing its importance in discussing significant decisions like hormone blockers.




• • Children: Express relief and happiness about delaying male or female puberty through blockers, find solace and friendship at camp despite societal struggles, and experience joy and acceptance, finding friends who understand them.

Part 12: Example Workshops and Activities

• • Arts and Crafts: Jewelry Making: Creating pride-themed accessories. Painting and Drawing: Exploring self-expression through visual arts.




• • Sports and Recreation: Yoga and Meditation: Promoting mindfulness and relaxation. Team Sports: Basketball, soccer, and other team-based sports activities. Water Activities: Swimming, canoeing, paddle boarding.




• • Educational Workshops: LGBTQIA+ History: Learning about significant events and figures in LGBTQIA+ history through interactive activities. Social Justice: Engaging discussions and activities focused on understanding and advocating for social justice issues.




• • Creative Expression: Drama and Theater: Acting, improvisation, and creating skits that reflect campers' experiences. Music and Dance: Learning new dance styles, songwriting, and musical performances.

Part 13: Evaluation and Feedback

• • Daily Check-Ins: Short sessions at the end of each day for campers to share their thoughts and experiences.
• • Weekly Surveys: Anonymous surveys to gather feedback on the programs and activities.
• • Staff Meetings: Regular meetings to discuss camper feedback and make necessary adjustments to the curriculum.

Part 14: Resources and Support

• • Ontario Camps Association: Inclusive Camp Programming


• • Canadian Mental Health Association - Ontario Division: Resources for Youth


• • Ontario Ministry of Education: Camps and Outdoor Education Programs

Overall, the planning and development process for Camp Unity & Pride is thorough and well-organized.

• • The comprehensive approach ensures that the camp will provide a safe, supportive, and engaging environment for LGBTQIA+ youth and their families. By addressing all key aspects of camp planning and execution, Camp Unity & Pride is well-positioned to achieve its mission and create a lasting positive impact on its campers and the broader community.

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